Communications & Events Coordinator English Bilingual

The Communications & Events Specialist will be based in Madrid and will develop this functions:* Event Planning and Administration

○ Plan and manage the company conferences with the goal of bringing together members from all regions, fostering professional and personal relationships, providing a forum to exchange ideas, attract new members, and launch new projects.

○ Events typically include two regional meetings, an annual meeting, a board meeting, and an officer's retreat.

○ Analysis of and recommendation for locations, meeting hosts, strategic partners, and social events.

○ Event budgeting, resourcing, and procurement (initial and updated).

○ Develop and issue correspondence, communications, and social media in support of meetings and events.

○ Develop and manage the registration process, including payment, invoicing, hotel support, and other support to registrants.

○ Manage vendor relationships, including hotels, venues, food / beverage, AV, and other meeting vendors.

○ Identify and manage sponsor relationships.

○ Prepare meeting materials.

○ Provide on-site support and post-event follow up.

○ Evaluate and make recommendations as to meeting insurance and other risk management techniques.

* Event Promotion:

○ Work closely with the events team to market conferences, seminars, and webinars.

○ Develop and implement promotional campaigns to maximize attendance and participation by member firms and their clients.

* Implementation of Marketing Strategies:

○ Execute marketing plans developed by the senior leadership to promote brand's services, events, and initiatives.

○ Collaborate with internal teams and member firms to ensure marketing efforts are aligned with the overall objectives and brand standards of the brand.

○ Manage the production of marketing materials, including brochures, flyers, presentations, newsletters, and promotional items, ensuring they are of high quality and distributed effectively.

* Digital Communications:

○ Oversee the maintenance and content updates for the brand website, ensuring that it serves as an effective tool for communication and member engagement.

○ Manage brand's social media profiles, creating and curating content that engages audiences and increases visibility.

○ Monitor digital analytics to gauge the effectiveness of online campaigns and adjust tactics as necessary.

* Public Relations Support:

○ Develop and disseminate of press releases and media kits.

○ Coordinate with media outlets and manage media inquiries to enhance brand's public profile.

* Internal Communications:

○ Facilitate effective internal communications to ensure that member firms are informed about brand's initiatives and achievements.

○ Produce regular updates and newsletters to keep the network engaged and informed.

○ Serve as a point of contact for member firms' marketing inquiries and provide assistance as needed.

* Performance Measurement:

○ Track the performance of marketing and communication campaigns against defined KPIs and report on ROI.

○ Gather insights from marketing data to refine tactics and improve the effectiveness of future campaigns.